Terms and Conditions for Contributions and Assessed Contributions under the Justice Partnership and Innovation Program

1. Introduction

1.1 These terms and conditions apply to financial assistance provided through contributions and assessed contributions made under the Justice Partnership and Innovation Program (JPIP) to support the Department’s interest in issues related to access to justice, family violence, missing and murdered Aboriginal women/violence against Aboriginal women and girls, the harmonization of private international law and other emerging justice issues. These terms and conditions are drafted in accordance with Treasury Board’s Policy on Transfer Payments (October 2008 and revised in April 2012).

1.2 The JPIP supports the Department’s mission of ensuring a just and law abiding Canadian society with a fair, relevant and accessible Canadian justice system. The JPIP reflects the Department of Justice’s strategic outcome of providing a fair, relevant and accessible Canadian justice system.

2. Program and Legislative Authority

2.1 The Department of Justice Act (R.S.C., 1985) confers federal powers to the Minister of Justice, related to the superintendence of all matters connected with the administration of justice in Canada, not within the jurisdiction of the governments of the provinces and to the administration of public affairs to ensure that it is in accordance with law. The Minister has the legislative authority to manage funds relevant to the administration of justice.

2.2 Cabinet decision in 1967 authorized the Department of Foreign Affairs, in consultation with the Department of Justice, to take the necessary measures to ensure that Canada became a member of the Hague Conference on Private International Law and of the International Institute for the Unification of Private Law (Unidroit). Canada became respectively a member on October 7, 1968 and on March 2, 1968. Canada, in accordance with Cabinet decisions in 1968, is party to the treaties establishing the international organizations.

2.3 Treasury Board decision in 1995 approved the creation of the transfer payment program while Treasury Board decisions in 2002 and in 2007 approved the renewal of the JPIP.

2.4 Treasury Board decision in 2007 approved the establishment of the assessed contributions for the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit).

3. Description, Purpose, Goal and Objectives of the JPIP

3.1 Description and Purpose

The JPIP is designed to provide resources to:

3.1.1 Stimulate knowledge development and dissemination by:

  • generating awareness and understanding of the Canadian justice system, family violence issues, issues related to missing and murdered Aboriginal women/violence against Aboriginal women and girls among target clients, and other emerging justice related issues (e.g. policy makers, general public, partners);
  • increasing the knowledge base for future program and policy development (evidence-based decision making);
  • developing, implementing and disseminating models on the administration and delivery of services, to victims of family violence;
  • developing models and programs to empower Aboriginal women and girls; and
  • developing resources and tools to provide Aboriginal women and girls with alternatives to risky behaviour.

3.1.2 Promote partnership building/intersectoral collaboration by:

  • encouraging intersectoral collaboration among governmental and non-governmental organizations, including the Hague Conference on Private International Law, the purpose of which is to work for the progressive unification of rules of private international law, and the International Institute for the Unification of Private Law (Unidroit), the purpose of which is to examine ways of harmonizing and coordinating the private law of States and groups of States, and to prepare gradually for the adoption by the various States of uniform rules of private law.
    • The objective of Canada’s membership in the Hague Conference on Private International Law and in the International Institute for the Unification of Private Law (Unidroit) is to allow Canadian law to benefit from international harmonization efforts and advances Canada’s interests internationally.
    • Canada is considered to be a leader in private international law and has an excellent reputation on the international scene for the quality of its legal expertise and for the links it has established between common law and civil law. 
    • Canada is recognized as placing great importance on the unification of the rules of private international law.

3.1.3 Build community capacity by:

  • encouraging and supporting community, professional and citizen participation in promoting, advancing and improving the justice system’s response to family violence; involvement in the responses to family violence; and access to information on family violence, missing and murdered Aboriginal women, violence against Aboriginal women and girls, access to justice issues, and other emerging justice related issues; and
  • increasing community capacity for action on issues related to family violence, missing and murdered Aboriginal women, violence against Aboriginal women and girls, access to justice, and other issues of interest to the Department.

3.2 Goal

The long-term goal of the JPIP is to contribute to increasing access to the Canadian justice system and strengthening the Canadian legal framework.

3.3 Objectives

The overall objective of the JPIP is to support policy directions of the Department on issues related to family violence, missing and murdered Aboriginal women, violence against Aboriginal women and girls, access to justice, other emerging justice related issues, and the harmonization of private international law. The specific objectives are to:

  • promote the equitable representation in the legal system of Métis and Non-Status Indians by encouraging them to pursue their studies in law;
  • promote and encourage involvement in the identification of emerging trends, issues and/or gaps and possible responses with respect to the justice system;
  • build knowledge, awareness and understanding among justice stakeholders and/or the public on justice issues, and other emerging justice related issues;
  • provide operational funding to the International Centre for Criminal Law Reform (ICCLR) and Criminal Justice Policy;
  • strengthen the justice system’s response to family violence;
  • promote continued public awareness of family violence and public involvement in the response to family violence;
  • reduce the vulnerability of young Aboriginal women and girls to violence through the development of models and programs to empower Aboriginal women, and the development of resources and tools to provide Aboriginal women and girls with alternatives to risky behaviour; and,
  • enable Canada to meet its financial obligations and fulfill its international policy objectives by participating in the work of the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit).

3.4 Current Assessment and Assessment Rate for Canada’s Contribution

3.4.1 Canada’s assessed rate of contribution to the Hague Conference on Private International Law is established at 33 units of the total budget assessment. In July 2013, the value of each unit was established at €6,422.40 for a total assessed contribution of €211,939.20 or CDN $291,670.73. The exchange rate in September 2013 was established at $1.3762.

3.4.1.1 Member States of the Hague Conference on Private International Law are to contribute to the expenses set in the budget on the basis of their classes for contributions in the system of the Universal Postal Union. However, the States in the class for contributions of 50 units will contribute only for 33 units.

3.4.2 Canada’s assessed rate of contribution to the International Institute for the Unification of Private Law (Unidroit) is established at 50 units of the total budget assessment. In December 2013, the value of each unit was established at €2,530 for a total assessed contribution of €126,500 or CDN $193,418.50. The current exchange rate on February 28, 2014 was established at $1.5290.

3.4.2.1 The International Institute for the Unification of Private Law (Unidroit)’s revenue is composed of the contribution of the Italian Government; the contributions of other member Governments; any other contributions, donations or legacies accepted by the Governing Council; income derived from the Institute’s activities; and income from the Institute’s property.

3.4.2.2 The classification of each Government in one of the eight (8) categories is determined on the percentage of States’ contributions to the United Nations budget. Canada is a Category I Category I (corresponding to 50 units of contribution) as it contributes more than 3% to the United Nations budget.

3.4.3 The Department will keep track of the annual assessed contributions paid to each organization, including the exchange rates used at the time of the payment.

3.4.4 Any future changes in the estimated amount payable are due to changes in currency, inflation and assessment rates. These changes will be reflected in the Department’s Annual Reference Level Update.

4. Expected Results and Outcomes

4.1 Progress will be made on long-term outcomes such as improved responsiveness of the justice system to family violence; reduced vulnerability of Aboriginal women and girls to violence, and increased access to justice by achieving the following:

  • enhancing awareness and understanding of family violence and the justice system;
  • increasing the engagement/ability of stakeholders/communities to address needs/issues of those affected by family violence;
  • ensuring that models and programs are developed to empower Aboriginal women and girls which provide alternatives to risky behaviour and awareness of available resources;
  • ensuring that stakeholders have the capacity to build knowledge, awareness and understanding of justice issues; and,
  • ensuring that Canada’s justice policy objectives are met by participating in the work of the two international organizations.

4.2 The expected results and performance measures that will be used for monitoring and reporting purposes for funded activities are:

Expected Results Performance Measures
Increased capacity to build knowledge, awareness and understanding of justice issues
  • Number, type and nature of activities / projects undertaken by stakeholders to provide legal information
  • Number and type of PLEI products developed and distributed
  • Number and nature of partnerships developed or supported
  • Number of Métis and Non-Status Indians accepted into pre-law and law programs
  • Number of agreements and nature of resources designed to help Aboriginal women and girls who have or may have experienced violence
  • Extent and nature of engagement and ability of stakeholders and communities to address needs/issues of those affected by family violence
Canadians have an increased awareness and knowledge of the justice system including their rights and obligations
  • Extent to which Justice has supported key stakeholders
  • Extent to which the ICCLR assists in responding to domestic issues
  • Level of awareness and knowledge of the Canadian justice system
Promotion of Canadian legal interests internationally
  • Extent to which Canada’s role and reputation is maintained internationally
Increased access to the Canadian justice system
  • Extent to which individuals have accessed public legal education and information (PLEI) to help address their legal issues
  • Extent to which PLEI material and information on family violence is available and accessed by population targeted
  • Extent to which non-governmental organizations have contributed to access to justice issues
Strengthened Canadian legal framework
  • Extent to which stakeholders have been able to help develop or test new approaches to strengthen the national legal framework

4.3 Under the Program Alignment Architecture (PAA), the JPIP is situated within the Strategic Outcome of “A fair, relevant and accessible Canadian justice system”; the Program of “Stewardship of the Canadian legal framework”; the Sub-program of “Justice System Support” and of the Sub-sub-program of “Criminal justice and legal representation”.

5. Classes of Eligible Recipients

Any of the following may be eligible for contribution funding:

  • Canadian not-for-profit organizations;
  • Provincial and territorial governments, regional and municipal governments, provincial and territorial Crown corporations;
  • Canadian educational institutions/boards of education;
  • Bands, Tribal Councils, self-governing First Nations and Inuit;
  • International Centre for Criminal Law Reform and Criminal Justice Policy; and
  • Individuals.

Any of the following are eligible to receive an assessed contribution:

  • Hague Conference on Private International Law; and
  • International Institute for the Unification of Private Law (Unidroit).

6. Nature and Type of Projects/Activities

The activities undertaken pursuant to the JPIP align with Government priorities. As such, contributions may be provided for the following justice related activities:

  • assessment of the response of the justice system and professionals to family violence, and PLEI materials and activities;
  • development of information materials and sessions, new strategies, models and tools;
  • development and implementation of support for child victims/witnesses of family violence in the criminal justice process;
  • development of family violence resource tools for service providers;
  • revision, reprint, translation and distribution of PLEI materials;
  • Elders teachings and ceremonies;
  • culturally appropriate healing and emotional support projects;
  • empowerment and leadership development;
  • conflict resolution projects;
  • pilot projects (e.g., projects that adapt successful models, projects that seek to develop a coordinated response to a family violence issue, an educational and awareness project);
  • research (e.g. a project that undertakes research activities and collect date for the development of a model, a research project on the issue of forced marriage);
  • conferences, symposia, meetings, etc.;
  • bursaries to Métis and non-status Indians to improve their equitable representation in the Canadian justice system;
  • participation in the work of the Hague Conference on Private International Law and of the International Institute for the Unification of Private Law (Unidroit); and,
  • other activities of interest to the Department.

7. Eligible Expenditures

7.1 Expenditures directly related to approved projects and activities are defined in the contribution agreement, except for the assessed contributions. Eligible expenditures must be incurred by the recipient, be reasonable and be necessary to achieve the activities. Eligible expenditures include direct and indirect costs such as:

  • salaries and wages of individuals, including employee benefits (excludes federal government employees);
  • travel, accommodation, meals and incidentals;
  • the costs of rental or leasing of meeting and conference facilities;
  • the costs of rental or leasing of equipment or where cost-effective, the cost of purchasing such equipment (such as a computer);
  • services provided under contract with a private contractor or consultant or a Canadian university or institute/college or community-based organization;
  • all reasonable operating expenditures including, but not limited to, office supplies, promotion, rent, utilities, telephone, insurance, Internet access, computer service rentals, repairs and maintenance;
  • printing, publishing, distribution;
  • translation and interpretation;
  • professional fees such as contracting for audit and evaluation requirements;
  • other costs that are time limited in support of the activities and consistent with the objectives of the activities, such as training (including tuition fees), registration fees, etc.;
  • honoraria, including elder fees;
  • expenditures incurred between the time that the application is received and the funding agreement is signed may be eligible;
  • administrative expenditures which shall be limited to no more than 15% of the total costs, including administration costs or university overhead charged by educational institutions, such as universities;
  • operational (core) funding for the International Centre for Criminal Law Reform and Criminal Justice Policy; and,
  • the assessed contributions, charged to Canada under authority of article 9 of the Statute of the Hague Conference on Private International Law and under authority of article 16 of the Statute of the International Institute for the Unification of Private Law (Unidroit), which determine the rate of Canada’s contribution. Failure to contribute to the operating expenses of these organizations will result first in a loss of Canada’s voting rights and ultimately in Canada being expelled as a member state. The loss of membership would be detrimental to Canada’s reputation and would also result in the exclusion of Canada from international efforts in unifying private law.

7.2 Hague Conference on Private International Law

Article 9 of the Statute of the Hague Conference on Private International Law under which Canada is charged an assessed contribution states that:

  • the budgeted costs shall be apportioned among the Member States;
  • a Member Organization shall not be required to contribute in addition to its Member States to the annual budget, but shall pay a sum to be determined by the organization, in consultation with the Member Organization, to cover additional administrative expenses arising out of its membership; and,
  • in any case, travelling and living expenses of the delegates of the Council and the Special Commissions shall be payable by the Members represented.

7.3 International Institute for the Unification of Private Law (Unidroit)

Article 16 of the Statute of the International Institute for the Unification of Private Law (Unidroit) under which Canada is charged an assessed contribution states that:

  • the yearly expenditure relating to the operation and maintenance shall be covered by the income specified in the organization’s budget, including in particular the ordinary basic contribution of the Italian Government, the promoter of the Institute, as approved by the Italian Parliament, which that Government declares to be set, as from 1985, at 300 million Italian lire per annum, a figure which may be revised at the end of each period of three years by the law approving the budget of the Italian State, as well as the ordinary annual contributions of the other participating governments ;
  • for the purpose of apportioning the part of the yearly expenditure not covered by the ordinary contribution of the Italian Government or by income from other sources among the other participating Governments, the latter shall be classified in categories.  Corresponding to each category shall be a particular number of units; and,
  • the number of categories, the number of units corresponding to each category, the amount of each unit, and the classification of each Government in a category, shall be determined by a resolution of the General Assembly adopted by a majority of two thirds of the Members present and voting, on the basis of a proposal by a Committee appointed by the Assembly.  In this classification, the Assembly shall take account, among other considerations, of the national income of the country concerned.

7.4 The following expenditures are ineligible:

  • ongoing, operational (core) funding, except for the International Centre for Criminal Law Reform and Criminal Justice Policy;
  • entertainment fees, moot courts, alcohol, sponsorships, thesis-related activities, contests, gifts, souvenirs and other promotional products (such as coffee mugs, pins, etc.);
  • the purchase of buildings, land, vehicles and other major capital costs; and
  • retroactive funding (i.e. costs incurred prior to the receipt of an application for financial assistance and costs/debts previously incurred).

8. Maximum Level of Total Government Assistance: Stacking Limit

8.1 Assistance is provided at the minimum level necessary to further the attainment of stated Program/component objectives and expected results.

8.2 The maximum level (stacking limit) of Total Government Assistance (federal, provincial, territorial and municipal assistance for the same eligible expenditures) will not exceed 100% of eligible expenditures.

8.3 In the event that actual Total Government Assistance to a recipient exceeds the stacking limit, the Department will adjust its level of assistance and seek reimbursement so that the stacking limit is not exceeded.

8.4 Proposals must disclose all additional sources of funding, i.e. funds from other departmental programs, other federal departments, other levels of government, charitable foundations, etc.  In the course of the project, the recipients are required to report to the Department any additional funds received to support the approved project or activity.

9. Methods to Determine the Amount of the Contribution

9.1 Proposals will be screened for completeness, eligibility, and program relevance. The budget will be assessed to determine whether the costs are appropriate for the project activities. Proposals will then undergo a quality assessment, which may include internal and/or external reviewers. To assess merit, this stage of the review process could include consultations with provincial/territorial colleagues and persons familiar with the particular issue. Proposals recommended for approval will be forwarded to the appropriate departmental authority for final decision.

9.2 In determining the appropriate level of funding, the Department will be guided by the following principles:

  • Potential risks associated with the awarding of funding;
  • Cost-effectiveness of providing funding to achieve the objectives of the JPIP;
  • Level of expertise of the recipient; and
  • Amount of funding from other funders.

10. Maximum Amounts of Contributions Payable to a Recipient

10.1 Except for the assessed contribution payments to the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit) which may vary from year to year, the maximum amount payable to a recipient of a contribution shall not exceed $250,000 per year.

10.2 Except for the assessed contribution payments to the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit), multi-year contribution agreements may be provided to eligible recipients subject to program criteria and cycles.

11. Basis of Payment

11.1 Except for contribution payments to the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit), progress payments are made upon receipt and acceptance of a claim, for reimbursement of eligible expenditures, up to a maximum of 95% of the contribution, when the recipient is not in default of its reporting requirements.

11.2 Final payment (or recoveries) will be made upon receipt and acceptance of all the reporting materials and approval of all accounting materials and performance reports in accordance with the funding agreement. 

11.3 The Hague Conference on Private International Law’s assessment is normally issued in July of each year. Member States are to pay their contributions as soon as possible. Canada will attempt to pay within 45 days of receipt of the assessments. No rebates are applicable for timely or early payment of the assessments.

11.4 The International Institute for the Unification of Private Law (Unidroit)’s assessment is normally issued in December of each year. Member States are to pay their contributions as soon as possible. Canada will attempt to pay within 45 days of receipt of the assessments. No rebates are applicable for timely or early payment of the assessments.

12. Supporting Material Required for an Application

Except for the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit), funding applications will be required to provide:

  • name, address, telephone, facsimile numbers and e-mail address of the applying organization’s/applicant’s authorized representative, organizational structure including legal status, names of principal personnel and program/project administrators, where possible, a website address and the organization’s business number;
  • mandate, objectives and accomplishments of the organization;
  • evidence of demonstrated capacity to meet project objectives and financial requirements;
  • detailed project description including:
    • project title;
    • identification of need(s) or problem(s) to be addressed;
    • goals of the proposed activity/project;
    • identification of the ultimate beneficiaries for the proposed activity/project;
    • the anticipated outputs (service or product), outcomes (results), and a brief description of measures of success in achieving goals;
    • a work plan detailing activities to be undertaken to support the attainment of project goals, including timeframe and activities; and,
    • links to governmental and departmental mandates and responsibilities and to the objectives and priorities of the Program;
  • detailed budget of the project including: amount being requested from the Department, other proposed sources of revenue including in-kind support from other levels of government, private sector and community based organizations, etc. and a detailed list of anticipated expenditures;
  • an indication of how the applicant has taken into consideration the needs of official language communities in minority situation and the analysis undertaken to measure the impact the project may have on these communities;
  • an indication of any gender equality implications of the project;
  • an indication of any diversity implications of the project;
  • disclosure of any actual or potential conflict of interest and/or any contingency fee arrangement for lobbyists in accordance with the Lobbying Act and disclosure of involvement of former public servants or public office holders who are under the Values and Ethics Code for the Public Service or the Conflict of Interest and Post Employment Code for Public Office Holders; and,
  • a description of how the Department’s funding support will be indicated.

The Department may also require the following information: 

  • letters of support from identified partners;
  • an indication of the level of community involvement or support (commitment, endorsement, scope and level of participation, cooperation and volunteer involvement) and/or an indication of the degree of provincial/territorial support for the project;
  • a project evaluation design/performance measurement strategy identifying among other elements, the project’s outputs, beneficiaries, methodology and performance indicators;
  • a strategy for ensuring financial viability or project transition in the post-federal funding period, including the potential for support to assist in the project continuance or follow-up after the demonstration phase;
  • identification of follow-up activities which might include the dissemination of   information, a communications plan, the nature of the report that will be given to the Department upon project completion (including an outline of the proposed report content) and next steps; and,
  • how the Department could benefit in terms of knowledge to advance policy development and improve the justice system.

12.2 The Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit) shall remit to Canada or to Canada’s representative an invoice, a note verbale or similar document that shall constitute the application for payment of the assessed contribution.

13. Assessment/Approval Process

Except for the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit), in reviewing and selecting recipients for contributions, the Department of Justice will normally consult with different sectors within the Department and, when appropriate, with other federal departments, and provincial and territorial governments.  In recommending funding proposals under the Program, the Department will take into consideration any of the following factors:

  • the extent to which the project supports and advances the objectives of the JPIP and departmental priorities, including gender equality and diversity issues, and the needs of official language communities in minority situation, and the extent to which the project could advance the Department’s knowledge base and inform legislative, policy and program development;
  • the amount of funding requested relative to the amount of resources available from the Department in any given year and the probability that the project will incur a deficit and therefore require support to become financially viable;
  • the nature of the project, its cost-effective aspects, the manner in which the project will be developed, implemented and monitored;
  • whether the proposed activities are in federal or provincial jurisdiction;
  • the ability of the applicant to carry out the activities within the specified time frame and budget;
  • whether the project has already started;
  • the innovative nature of the project, where applicable;
  • whether the project is clearly distinct from the core activities of the organization (and if not, contribution funding will not be provided);
  • where applicable, the quality of the performance measurement strategy and the evaluation component;
  • where applicable, the level of support of provincial/territorial governments and other stakeholders relevant to the project;
  • where applicable, type, extent and distribution plans for report(s) produced;
  • where applicable, whether there is likely to be financial support to allow the project to continue after the demonstration phase;
  • the degree to which the project meets the social dimensions of sustainable development;
  • the impact on the justice system;
  • the potential transferability of the project and the experience it may provide to other jurisdictions; and,
  • the public recognition by the recipient of the Department’s contribution.

14. Reporting

14.1 Financial Reporting

14.1.1 With the exception of the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit), recipients of contributions may be required to submit interim financial statements and any other additional supporting documentation required under the funding agreement at such intervals during the course of the agreement as may be agreed upon for review and acceptance by the Department.

14.1.2 With the exception of the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit), recipients will be required to submit a financial claim, which may include audited financial statements at the end of the funding agreement for review and acceptance by the Department. The Department may conduct reviews and audits of claims in accordance with federal governmental policy guidelines and procedures related to transfer payments.

14.2 Performance Reporting

14.2.1 With the exception of the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit), results achieved through the JPIP will be reported through the evaluation of the JPIP. Project reporting will inform these reporting activities. To that end, the Department will assess and take into consideration the likelihood that the project will provide concrete results in its review of projects. Where appropriate, the Department may require recipients to develop a project evaluation identifying the project’s outputs, target group, beneficiaries, methodology, performance indicators, and potential results.

14.2.2 Where appropriate, the Department may require interim activity reports to allow the Department to assess the status of the project and to inform the Department of any issues that may have an impact on the project work plan.

14.2.3 Recipients will be required to report on the activities of the project, including results and impacts of the project. The information provided will be used for performance measurement purposes. For activities that involve training and information events, recipients will be required to administer a pre and post questionnaire to assess the impact on the participants’ knowledge and understanding of the subject area.

14.2.4 The Department will endeavour to keep reporting requirements at a minimum but sufficient to support the departmental performance measurement framework and, where possible, when projects are being co-funded by other departmental initiatives or by other departments, to coordinate reporting requirements so as to reduce the reporting burden for the recipient.

15. Nature and Timing of the Regular Departmental Review

15.1 The Department of Justice will review its participation in Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit) every five years as part of the overall evaluation of the JPIP.  The objective of the review is to identify the relevancy and the benefits of Canada’s membership in the international organizations, in terms of advancing Canada’s current domestic and international policy principles and priorities.

16. Promoting Effective Management

16.1 The Department is fully committed to promoting effective management within the Hague Conference on Private International Law and the International Institute for the Unification of Private Law (Unidroit).

16.2 The Department receives copies of activity reports and audited financial statements. In addition to preparing accounts, financial statements, and a draft budget, the Hague Conference on Private International Law prepares an annual report to the Council on General Affairs, composed of all Members, on actual performance in terms of achievement of objectives and key performance criteria. As a member of the Council, Canada participates in each of the meetings of the Council functions of assessment, advising, planning, management and oversight of the budget. Canada also participates actively in preparatory and informal meetings that support this process. The Department of Justice will provide a link to the organization’s website (http://www.hcch.net/) where information on its activities and budgetary information is available.

16.3 The Department receives copies of activity reports and audited financial statements regarding the International Institute for the Unification of Private Law (Unidroit). In addition to preparing accounts, financial statements, and a draft budget, the organization prepares an annual report on its activity on actual performance in terms of achievement of objectives and key performance criteria. The organization maintains a website (http://www.unidroit.org/) where information on the organization’s activities and budgetary information is available. As a member of the General Assembly, Canada participates in each of its meetings to approve the annual accounts of income and expenditure and the budget, its triennial work programme, to appoint members to the Governing Council pursuant to article 6 of the Statute.  Canada is also a member of the Finance Committee which reviews the budget before it is submitted to the General Assembly. In addition, in accordance with Article 17(3) of the Statute, the General Assembly, on the nomination of the President, appoint one or two auditors responsible for the financial control of the organization.

17. Official Language Communities in Minority Situation

17.1 All materials and services for applicants and recipients are available in the official language of choice. The JPIP will ensure that all necessary measures are put in place to support the development of official language communities in minority situation in Canada, as well as to promote the full recognition and use of English and French in Canadian society.

17.2 The JPIP objectives are to be implemented within the broader context of the linguistic duality of Canada by supporting projects that will serve official language communities in minority situation. Applicants will be required to provide information onwhether the project will lead to services being provided in both official languages and the impact the project may have on official language communities in minority situation. Recipients receiving funding will be required to respect the spirit and intent of Canada’s Official Languages Act when providing services to the public as part of a funding agreement.

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