Report on the Audit of Timekeeping Compliance – February 2014

3. Conclusion

52. Several initiatives have contributed to improving timekeeping practices within the Department of Justice in 2011-12 and 2012-13. In particular, the level of compliance of timekeeping practices with the National Timekeeping Protocol has improved since the Business Practices Division began reporting on compliance rates to the Executive Committee. The Cost Recovery Process Improvement project implemented new business standards for timeliness effective April 1, 2012. As well, the Business Practices Division continued to support timekeepers and managers with national training and tools.

53. However, opportunities exist to further strengthen practices for the management of timekeeping data as a corporate resource, specifically as it relates to governance. The Department has not assigned a corporate functional authority for the timekeeping process to provide oversight for the integrity of timekeeping data.

54. Recommendations have also been made that the designated functional authority strengthen internal controls, including: adding measurable criteria of compliance to the National Timekeeping Protocol; strengthening the approach to assessing compliance; monitoring timekeeping compliance for each Portfolio, Departmental Legal Services Unit, Region; and, establishing and monitoring management performance indicators and targets for timekeeping information.

Recommended for approval by the Departmental Audit Committee:

Hon. Doug Lewis
F.C.A., Q.C., P.C., L.S.M.
Departmental Audit Committee Chair
February 25, 2014

Approved by:

William F. Pentney
Deputy Minister
February 25, 2014

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